Minutes

Executive In Attendance:

• President: Diana Veitch (Adanacs)
• Vice-President: Chris Scott (Road Hammmers) - met with Diana November 29th, not able to attend
• Treasurer: Michelle Barker (Adanacs)
• Secretary: Brie (Hot Boxes + Billy)
• Disiplinary Committee Chair: Kevin (Evolution)
• Phone Committee Chair: Brad Campbell (Pirates)
• Fundraising Committee Chair: Ashley (Pirates)
• Competitive Division Liason: Corey (Hot Boxes)

1st Order of Business - Potential Teams for 2008:

• New Teams
  • Hotboxes (Tuesdays) - confirmed as interested
  • Outlaws (Sunday or Tuesday?) - tentative
  • Brewhounds (Sunday) - tentative
• Teams not returning
  • KLK Kremators
  • Mighty Mulusks (not in good standing)
  • several other teams have expressed change of management and/or uncertainty of enough players to return
    

2nd Order of Business - Dates:

• Spring Meeting (pay deposits prior to this date) – Tuesday March 11, 2008
  • Deposits paid PRIOR to this date!
  • Ashley is to look into a location for our Spring Meeting.
    
• Umpire Clinic – Sunday April 6, 2008
  
  • The exam will not be taken at this clinic; therefore, the clinic will not be as long this year
• Kick-off/ball pick-up/balance of league fees due – Thursday April 10, 2008
  • Chevy's Source for Sports will be hosting again this year
  • Diana will check to see if they are able to raffle another FREE BAT!
• Season Starts – April 13 & 15, 2008
  • City league started a week early last year Diana is going to look into our league being able to start early if they do again
• Playoff– August 15, 16, 17, 2008
  
• Wind-up Party/Banquet -– Date and Location are yet to be assigned as this is dependant on sponsorshi

2nd Order of Business - FEES:

• 2007 League fees were $800 for Sunday & $900 for Tuesday, 2008 to be discussed (hand out fee breakdown)
  • Competetive plays 18 games vs. Rec. playing 14 making the difference between fees
    
  • Fees are competitive with Other Leagues and yet offer more, including:
    • Umpired games;
    • 12 Dimarini Optic Yellow Balls (8 Big and 4 Small size) – 47 core for ladies and 44 core for men;
    • 5 game minimum, true double knockout style playoffs
  • $50 retainer from previous season, put toward 2008 team league fees (good standing only)
  • RAFFLE TICKETS:
    
    • Thought of by most as making more work for the treasurer than necessary. Due to the fact that Fees are very reasonable and the majority of teams (even the teams coming from other leagues) are willing to pay them
      
    • Many present said they would rather just pay the fees than worry about the hassles of selling raffle tickets or coming up with a separate amount of money to just pay for them instead of selling them.
      
    • Therefore Raffle Tickets were voted on by the present members and were “vetoed”.
      
  • 2008 Fees will be BASED ON:
    • Umpire’s Clinic Costs?
      
      • $95 to attend and be carded at the Clinic ($20 for clinic & $75 to card)
        
    • field costs (we loose a week for BC Summer Games)
    • sponsors & fundraising
      

3rd Order of Business - FUNDRAISING:

• League Warm-up Tournament??
  • Diana brought up that last year we lost a portion of our deposit by cancelling this tournament due to lack of teams
  • All agreed that with more people on the executive, more efforts will be put into promoting the event this year
    • Available weekends: May 24th and 25th & June 14th & 15th
      
    • Upon a little debating, the members present agreed on the earliest weekend in MAY for the warm up tourney
      
  • Diana to request the appropriate weekend from the City for our Warm Up Tourney
  • League fees will help cover cost of field bookings etc.
    
• Mid Season Fundraisers for the league at our sponsor's locations
  • Ashley and Brad agreed to work on some events!

4th Order of Business - PLAYOFFS:

• We need more volunteers!
  
• Winning team should rake field between games - unanimous!
  
• True double Knockout -vs- Double knockout: EVERYONE PREFERS TRUE DOUBLE KNOCKOUT!
• Teams must be prepared by having additional members on their rosters for playoffs due to mens league playing Friday nights
  
• BEER GARDENS:
  
  • All present agree we MUST be able to validate how much beer has been sold!
    
  • Diana to approach city as previous attempts to set up some kind of system was refused by the existing organization in charge

5th Order of Business - RULES:

• Confirmation of Rules
  • PROTESTING:
    
    • $75 for Protesting ANYTHING (ie: Roster/Bat) during league or tournament play
      
    • Cash must be handed to the officiating Umpire
• Executive Review of Submitted RULE CHANGES (submitted at Fall Meeting):
  • PICKING UP SUBS/SPARES for playoffs:
    
    • MAX 2 Pick-ups
    • Must be approved by other team before play
      
    • Must be witnessed by an umpire before play
      
  • STEALING:
    • Voted “NOT For Spring Vote”
      • due to too many potential injuries
      • change in Umpire training
      • “MAYBE” in Spring Tourney as a trial?
        
  • 3rd STRIKE FOUL BALL ADVANCE
    • Voted “NOT For Spring Vote ” - unanimous!
  • COMMITMENT LINE
    • Voted “NOT For Spring Vote ” - unanimous!
      
  • SCORING LINE (Runner MUST be within Six Feet from home plate to the backstop)
    • Voted “NOT For Spring Vote ” - unanimous!
      
    • This call is an "APPEAL CALL" to be called 'out'
• VOTES (returning teams only to vote) at Spring Meeting - no rules to be voted on, only NEW TEAMS to be voted in

5th Order of Business - DUTIES:

• Phone Committee - Fundraising Committee - Disciplinary Committee
  • hand out of duties, also on website

  Meeting Adjourned at 9:00