Minutes

Executive In Attendance:

• President: Diana Veitch (Adanacs)
• Vice-President: Barry Moore (Habaneros)
• Treasurer: Michelle Barker (Adanacs)
• Secretary: Nicole Provost (Kremators)

1st Order of Business - Dates:

• The first games of the season will be:
  • Sunday April 15 for the recreational league
  • Tuesday April 17 for the competitive league
• The playoff dates this year are August 24 to 26.

2nd Order of Business - Fees:

• 2007 Team fees are $900 each team and this includes a $50 retainer fee
  • A $300 deposit is required at the February 15, SPRING MEETING (full payment of $900 is also welcome at this mtg)
  • The $600 balance is to be given at the time of the PRESEASON KICK OFF (pick up of dozen balls, etc. and payment due)
  • This Preseason Kick off will be on April 9 (the location TBA - preferably at one of our sponsors)
• If the retainer fee is charged to a team, this team will be required to re-pay the retainer at their game on the following week and will go up by $10/week until it is paid
• The retainer fee will be charged for the following (but not limited to):
  • ANY ejection by a player/or person associated with the team
  • no-show to a game
  • reschedule of a game without at least 3 days notice
  • other infractions can be added to this list as required
• The retainer fee will be carried over towards your team's fees for next season or can be returned to your team at the end of the season if you do not think you will be returning for the next season
• There was a small change in the cost of the field. Diana will be updating us on that upon receipt of the field contract from the City of Kelowna
• The cost of team fees to play in the league is the same for both competitive and recreational

3rd Order of Business - Umpires:

• Umpires will still be paid $23 a game (cost to the league is $26 for League games and $24 for Playoffs/Tournaments - part of the extra goes to the Umpire's Association and part goes to the Allocator)
• The league will be staying with the umpires association but Barry will be doing all the allocations
• Barry stated that his allocation fees could go back into the league - Diana suggested that this should be re-evaluated through and/or after the season and the money should be held until then
  
• Schedules will be given to the umpires for the whole season at the beginning of the season
• More trained umpires are required. Barry will be in charge of recruiting new umps.
• It will be required that each team send at least one person to the umpire's clinic for the 2007 season
• This year Barry will be making a spread sheet for Diana to track the games that each umpire is at. This will aid her for a end of season review.
• Barry had a suggestion of umpires who play within the league should be able to work their opposing night which should help with recruting of new umpires
• It was also brought up that having the recreational division, it wouldn't be so intimidating for new umpires to start out

4th Order of Business - Fields:

• Tuesday night competitive teams will be playing on the same fields as last year (Belgo and the 4 Mission fields)
• Sunday night recreational teams will be playing on Belgo and 3 diamonds at the Mission
• Diana has hope that there will be fields dropped by other leagues for Sunday (and possibly Tuesday) to make prime times more available
• There may also be a possibility that the City may be receptive to a new time slot for 4:30- 6:00 pm on Sunday at various field locations
• We need to know the number of teams that will be playing this season so that fields and playing times can be confirmed

5th Order of Business - New for 2007:

• There can only be 2 spares picked up from another team at any given League game (NOT playoffs)
• There will be a $100.00 Kitty for any minor purchases required for the league. Receipts will be required for re-embursment; Michelle will be looking after this
• There is to be a vote or poll to take place regarding a suggestion made by Diana; She has proposed the idea that the bottom team in the competitive league should be moved to the recreational league and the top recreational team should be moved to the competitive league and when they should be switched ect.

6th Order of Business - Fundraising:

• There will be a raffle this year with cash prizes and the proceeds going to the league. The concession will be selling the tickets. Ticket price will be $2.00 each
• The last weekend in May is booked for a tournament. Diana has proposed the idea of having the tournament as a fundraiser. There would be cash & NSA/Bud Light prizes and a discounted price if you are a team in this years league. Michelle and Barry will be helping to organize this. The cost to enter the tournament will be $325 for teams not it the NSA league and $250 for Kelowna Major Mixed League teams.

7th Order of Business - Sponsors:

• The revised flyer to be given to recruit sponsors for 2007 is going to be done by Diana
• We will need help to hand these out to companies around Kelowna
• Flyers can be handed out Non-competitively but the chosen sponsors will not be in competition with each other. Sponsor will be taken on a first come first serve basis which may encourage sponsors to commit in a timely manner

Miscellaneous Notes:

• 2006 Teams need to be called that didn’t make the last meeting (Barry will call)
• Last years teams have 1st right to refusal of spots in the league, up until the Spring Meeting
• New teams will be registered only after a vote. Only last years teams get to vote on which new teams can join.
• There should be 10 teams for the competitive league and at least 6-8 for the recreational.
  

Executive will meet in the new year to prepare and set dates for spring meeting.

Meeting Adjourned at 9:00